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Job Description
Responsibilities
As a PA, you will often act as the manager's first point of contact with people from both inside and outside the organisation. Tasks are likely to include:
- Devising and maintaining office systems, including data management and filing
- Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Meeting and greeting visitors at all levels of seniority
- Organising and maintaining diaries and making appointments
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
- Carrying out background research and presenting findings
- Producing documents, briefing papers, reports and presentations
- Organising and attending meetings and ensuring the manager is well prepared for meetings
- Liaising with clients, suppliers and other staff
- Carrying out specific projects and research
- Responsibility for accounts and budgets
- Taking on some of the manager's responsibilities and working more closely with management
- Deputising for the manager, making decisions and delegating work to others in the manager's absence
- Being involved in decision-making processes
Job Requirements
Skills:
- Excellent attention to detail
- Exceptional written and oral communication skills
- Excellent word processing and IT skills, including knowledge of a range of software packages
- The ability to work under pressure and to tight deadlines
- Good organisational and time management skills
- The ability to research, digest, analyse and present material clearly and concisely
- Excellent interpersonal skills
- The ability to work on your own initiative
- Honesty and reliability
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
- Discretion and an understanding of confidentiality issues
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