Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
POSITION PURPOSE:
- Support the Catering Department by giving secretarial support to all sales/catering professionals, greet and assist visitors, answer incoming calls to the Catering Office and assist in handling any client complaints that come to the office.
ESSENTIAL FUNCTIONS:
AVERAGE % OF TIME 25 %
- Order and maintain office supplies.
- Organize and maintain filing system.
- Handle Sales Inquiries.
- Produce client proposals.
- Produce client contracts.
- Regularly perform duties within sales data base.
- Conduct research on potential clients.
- Occasionally conduct property tours for potential clients.
- Produce expense reports for managers.
25%
- Receive visitors and guests. Answer questions and concerns; follow through either to resolution or refer to the appropriate manager.
15%
- Assure all incoming and outgoing correspondence is typed, received, mailed, e-mailed and/or filed as required.
15%
- Assist managers in scheduling appointments, meetings and travel arrangements for business trips as required.
10%
- Maintain and upkeep of all office equipment.
Job Requirements
- High school or equivalent education required. Bachelor’s Degree preferred.
- 3 to 5 years of extensive clerical/secretarial experience that includes at least three years of administrative assistance or executive secretarial experience in a hotel environment.
- Strong computer skills, prefer previous hotel experience.
Licenses or Certificates - All employees must maintain a neat, clean and well-groomed appearance per Black Lemon standards.
- Good communication skills, verbal and written
- English Language is a must
