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Job Description
- Creates and maintains database and spreadsheet files.
- Acts as custodian of corporate documents and records.
- Perform data entry and scan documents
- Keep and maintain an accurate record of papers and electronic correspondence.
- Completes operational requirements by scheduling and assigning employees; following up on work results.
- Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
- Making decisions and delegating work to others in manager's absence.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
- Carrying out background research and presenting findings.
- Filter emails, highlight urgent correspondence and print attachments.
- Producing documents, briefing papers, reports and presentations.
- Managing social media platforms.
- Following up pending subjects & report the feedback independently
- Following up with Lawyers, Auditors, Consultants, Government Entities and Investors Associations.
- Help in Procurement activities: searching for new suppliers, comparing prices, issuing Purchase orders.
- Supervise and follow up with sales department.
- Overseeing the recruitment of new staff, conducting interviews, carrying out staff appraisals, managing performance and disciplining staff.
- Supervise HSE officers, Security, and office boys.
Job Requirements
- 5 to 8 years as Office Manager or CEO Executive Secretary
- Previous experience in HR management.
- Strong organizational and interpersonal skills
- Sound understanding of planning within an organization
- Must be proficient in MS Word, Excel, PowerPoint, Outlook
- Must have excellent written and spoken English
- Knowledge of Swedish/Finnish Language is a plus.
