Office Manager

Point Of View - Heliopolis, Cairo

166
Applicants for
2 open positions
70
Seen
Experience Needed:
0 to 2 years
Career Level:
Entry Level
Job Type:
Full Time
Salary:
Negotiable
Languages:
English
Vacancies:
2 open positions
About the Job
  • Telephone / Fax / Email / Post correspondence (in and out) including ordering deliveries, etc.
  • Shipping and Currier arrangements (FedEx, ARAMEX, UPS, USPS, runners).
  • Prepare for in-office meetings and moderating the any agency meetings.
  • Translation (Arabic / English) and vice versa.
  • Filing documents and PC folders, keep all company contact lists.
  • Ensure that the common areas and meeting room are orderly and inviting and that guests are offered beverages and attended to promptly.
  • Supervise Agency maintenance, cleanliness, repair works, etc.
  • Controlling office budget, maintaining and purchasing stationary, kitchen supplies, office furniture, stuff uniform, etc Ensure all office equipment is fully functional.
  • Managing troubleshoots and facilitates IT and infrastructure troubleshooting with outside consultants.
  • Problem solving for day-to-day office administration issues troubleshoot and engaging supporting resources if necessary.
  • Ability to think creatively to solve problems and meet the needs of customers.
  • Attendance and payroll control.
  • Staff availability for emergency jobs.
  • Applying Regulations and procedures.
  • Conducting staff appraisals and discuss their problems.
  • HR assistance (recruitment and conducting initial interviews with candidates, process and orient new comers, etc.).
  • Press monitoring.
  • Develop strong, positive working relationships with all levels of staff.
  • Scheduling and deadline control between departments and assigning tasks to them.
  • Internal monitoring for documents (offers, briefs, etc) between departments (operations database updating) and external monitoring through departments.
  • Financial forecasting for projects in pipeline (in process) developing, implementing and tracking budgets.
  • Oversight and preparation of office bills for accounts payable.
  • Reception and Hospitality Services. In person and on the phone, maintain a courteous, diplomatic, and professional rapport with clients and other firm contacts.
  • Ticketing, Accommodation, VIP arrangements, etc.
  • Plan and/or coordinate firm social events, including birthday celebrations, and special events.
  • Weekly and monthly Agency report to the GM.
  • Organizing GM meetings and calendar.
Job Roles: Administration
Job Requirements
  • High Degree (Language sections’ graduates are preferable).
  • Fresh graduates or 1-2 years experience (preferable) in the field of office management.
  • Strong presentation, communication, analytical and creative skills.
  • Strong leading, precise, ambitious and dedicated to work.
  • Proactive in terms of delivering material and perform at a high level with minimal direction or guidance.
  • Flexible team-player and supportive to them at all times.
  • Fluent English language (French would be a plus).
  • Strong computer skills (Word, Excel, PowerPoint, Access (optional), internet searching)
  • Presentable look, dress, and professional, approachable telephone manner
  • Living near Ard El Golf is preferable (Heliopolis, Nasr City, Sheraton, Nozha…etc.)
About this Company

Founded in early 1999, Point of View became a one-stop shop
specialized in branding and communications offering full integrated solutions serving several countries in the region.

We've grown across the region from Cairo to Dubai in 2012 where we based our... (More)

See all Careers and Jobs at Point Of View
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