Office Manager

We are looking to hire an Office Manager to support our management in various administrative tasks and perform human resources roles in recruitment, social and medical insurance services, attendance and leaves tracking, learning about labour law implementation and ensuring that our work environment is both safe, efficiently running and fun to work in!

Key Roles and Responsibilities:

• Assisting management team with any administrative tasks, preparing or updating reports , organisational charts, company-wide announcements, third party contracts, etc.
• Handling all recruitment requests that include receiving job descriptions from managers and announcing the vacancies using company's web site, various social media pages and recruitment companies.
• Setting appointments and conducting initial HR interviews. Assessing each candidate for the required job's skills and experiences, then providing an assessment report to the relevant manager(s).
• Preparing and sending job offers to successful candidates, and initiating hiring procedures for the new members, including IT and seating arrangements and on-boarding process for the new members.
• Preparing and updating employee contracts to reflect any internal or labour law policy updates.
• Use the updated Egyptian Labour law as a reference in any staff cases to accurately advise management of the correct legal procedures that would ensure fairness and avoid litigations.
• Filing Management: Securely filing staff's hiring documents and personnel transactions (promotions, transfers, resignations) documentation.
• Maintaining social and health insurance coverage for the entire company’s full-time staff members, and termination of such services for resigned staff.
• Communicating with the medical insurance provider all year to execute staff's reimbursement procedures, send inquiries, review quarterly invoices (after staff additions and removals) and coordinate their payment with accounting personnel.
• Presenting and issuing any necessary documents required by official authorities, such as labor and insurance offices' annual reports and staff files to be available for any possible inspection(s).
• Keeping track of all staff's attendance records, properly recording staff leaves and work-from-home leaves. Monitoring and reporting any suspicious leave patterns.
• Facilities Management: Monitoring the implementation of the facilities cleaning and maintenance schedules to guarantee a safe and comfortable working environment. Coordinate the required budget provisions with the accounting personnel.