Job Details
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Job Description
- Copy, scan upload and store documents following set procedures.
- Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system.
- Distribute project-related copies to internal teams.
- File documents in physical and digital records.
- Create templates for future use.
- Retrieve files as requested by employees and clients.
- Manage the flow of documentation within the department.
- Maintain confidentiality around sensitive information and terms of agreement.
- Use Smart Solve Document Management for everyday operations, maintenance and quality control.
- Notify personnel of updated document versions and how to access them.
- Coordinating office activities and operations to secure efficiency and compliance to company policies.
- Supervising administrative staff and dividing responsibilities to ensure performance.
- Keep stock of office supplies and place orders when necessary.
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Support budgeting and bookkeeping procedures.
- Create and update records and databases with personnel, financial and other data.
- Submit timely reports and prepare presentations/proposals as assigned.
- Assist colleagues whenever necessary.
Job Requirements
- Proficient in computer software programs such as, word processors, spreadsheet programs, and database systems.
- Basic analytical experience.
- Proficient typing skills.
- Data organization and storage knowledge.
- Punctuality and organization
- Good communication skills.
