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Administration Manager

Global Information Consulting Group (GICG)
6th of October, Giza
Posted 7 years ago
153Applicants for1 open position
  • 13Viewed
  • 0In Consideration
  • 9Not Selected
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Job Details

Experience Needed:
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Job Description

Regular Tasks:

  • Macro manage the operational cycle of the application process including a team of 10 Account Executives and ensure smooth processing throughout the execution of different stages.
  • Assign files to Account Executives and Trainees and ensure adequate workload distribution among Executives.
  • Coordinate activities with Malta office directly or through Account Executives.
  • May coordinate with other offices.
  • Maintain an application life cycle flow chart for each applicant.
  • Maintain current Client Data Base.
  • Develop, maintain and review Department administration systems to achieve maximum efficiency.
  • Supervise the recruitment process of new department staff.
  • Supervise and train new Department members in procedures.
  • Manage Existing reports and propose new ones.
  • Providing regular updates to the Director through meetings and reports.
  • May attend training courses and conferences abroad.
  • Any other duties commensurate with the accountabilities of the post.

Authoritative Tasks:

  • General macro supervision of communication between account executive and clients.
  • Devising and maintaining Department systems including manual and computerized information filing systems.
  • Maintain and update Department Policy & Procedures upon request.
  • Develop, maintain and review Department administration systems to achieve maximum efficiency.
  • Conduct periodic evaluation of Account Executives performance.
  • Evaluation will be based on a set of KPI's (key performance indicators)and will not be based on personal evaluation"
  • Taking on some of the Director's responsibilities and working more closely with staff in his absence.
  • Being involved in decision-making processes.

Job Requirements

  • At least 2 years as a Department Head .
  • Be resident in Shikh Zaid, 6th of October City, Haram St. or Mohandeseen.
  • Have a suitable university Degree.
  • Have demonstrable experience of working in support of a senior individual and have an understanding of the need for confidentiality.
  • Have the ability to understand a broad range of business activities from HR, Sales & Marketing, Client-Service and Basic Accounting.
  • Demonstrate the ability to exercise compassion and assertiveness when situations demand.
  • Possess problem solving skills.
  • Be IT literate; experience of word, excel, PowerPoint, database management and other major software applications.
  • Possess excellent verbal and written communication skills in the English Language.
  • Have a demonstrable understanding and interest in the activity of the business.
  • Keen to develop her experience through training, qualification and continuing professional development.

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