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Job Description
- Respond to clients and provide information to clients.
- Log and distribute incoming mail including regular and electronic mail.
- Preparing legal documents and set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards.
- Readying materials for trial proceedings including documents, evidence and verifying information.
- Researching and compiling information that helps strengthen a case for the assigned Lawyer, assisting with drafting letters and legal research.
- Supporting Attorneys during trial by preparing documents, fact checking, preparing evidence for presentation and tracking case developments.
- Record and monitor deadlines. Create, format, revise and edit legal documents such as wills, deeds, affidavits, complaints, subpoenas and briefs.
- Prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets transcribe dictation.
- Manage the attachments folders on the server.
- Following up the first renewal reminder for the trademarks.
- Maintenance of a case log and/or file for reference and review.
- Coordinate logistics for meetings and conferences.
- Provide administrative support including copying, scanning and faxing highly confidential documents.
- Following up shipping process.
- Monitor and coordinate the flow of information internally and with external stakeholders.
- Input and track timekeepers' hours.
- Maintain law libraries.
Job Requirements
- 5+ years Proven experience.
- Bachelor's degree in law.
- Knowledge of constitution, legal terminology, regulations, and court systems.
- Knowledge of MS Office and ability to work with legal technology (court-filing computer systems, transcription software.
- Working knowledge of intellectual property law is a plus.
- Outstanding time-management and typing skills quickly and accurately.
- Ability to multitask and initiate.
- Legal Secretary certification or diploma or relevant experience.
- Well organized and Attention to detail.
- Ability to work to tight deadlines in a fast-paced business.