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Job Description
- Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
- Greet visitors and determine whether they should be given access to specific individuals in the CEO office
- Open, sort and distribute incoming correspondence, including faxes and email.
- Perform general office duties such as ordering supplies, maintaining records management systems.
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Make travel arrangements for executives.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
- Attend meetings in order to record minutes.
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
- Manage and maintain CEO schedule.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing and spreadsheet regarding the office duties.
- Follow up on tasks with other departments or external parties and provide what’s needed according to the deadline set for it.
- Archive all documentations will be needed in the future and marked as important according to the archiving system established by the department.
- Acting as a first point of contact: dealing with correspondence and phone calls
- Managing diaries and organizing meetings and appointments, often controlling access to the CEO
- Booking and arranging travel, transport and accommodation
- Reminding the CEO of important tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence
- Managing databases and filing systems
- Implementing and maintaining procedures/administrative systems
Job Requirements
- Females Only
- Fluent in English
- Job Location: 6th of October City - 5 days per week.s
- Good oral and written communication skills
- Excellent computer knowledge
- Bachelor’s degree
- Well-organized, detail-oriented.
- Professional in dealing with MS Programs: Word, Excel, PowerPoint & outlook.
- Excellent MS Office knowledge
- Professional business writing qualification in both Arabic & English.
- Organizational skills and the ability to multitask
- The ability to deal with difficult customers
- 5 working days in a week.
- Decent appearance.
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