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Job Description
- Types minutes , letters , circulars , memos , reports, forms, contracts and other correspondences including those of a confidential nature; sees their mailing or distribution to all concerned.
- Takes down and transcribed dictations and minutes of meetings such as Executive committee and Department Heads meetings’ drafts routine or simple correspondence for approval of superior.
- Files correspondence, memos, reports, and other related materials for ready reference; maintains individual files for each concessionaire and expatriates ‘ transfers obsolete material to inactive file or storeroom.
- Receives screens and places phone calls and arranges appointments for superior.
- Receives screens office callers and visitors; schedules and sets up appointments.
- Receives, opens, and reads all inter-office memos and incoming mail for the General Manager, except those marked “Confidential or Personal” ; brings to superior’s attention those which are urgent and important requiring his action; forwards to appropriate personnel mail which they can attend to; dispatches all outgoing mail.
- Operates fax machines and sending faxes , including those of confidential nature for the General Manager
- Receives, dates, opens, and forwards to the General Manager all incoming faxes, forwards copies of same to appropriate departments.
- Maintains trace file containing list of letters or reports which have to be prepared on specific dates in the future; informs the General Manager or other
- Drafts correspondences, reports and minutes of meetings at the request of the GM, Administration and HR departments.
Job Requirements
- Females Only
- Education: Bachelor’s Degree.
- Experience : 1-3 Years of experience in a similar field.
- Languages : Very Good command of English language (Speaking, reading and writing).
