Job Details
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Job Description
Main Duties:
- Research markets to identify opportunities for events to reach target goals set by COO
- Manage and oversee the development of events operations from initiation to completion, including timely responses to all online requests, phone calls, and emails
- Liaise with Facilities management on event matters, special requests, and oversee the necessary staff to successfully implement event activities to standards
- Perform pre- and post-event grounds and home inspection, produce damage report and make necessary charges per room condition agreement signed by client
- Create and manage events budgets
- Keep track of event finances in cooperation with Finance Department including insurance deposits, check requests, invoicing, and other contracts
- Ensure events run on schedule and within budget
- Coordinate visits, travel accommodations, expense reports, and contract agreements to support implementation of events
- Create and contact previous clients via a database
- Recommend new partnerships to ensure potential events
- Contribute to event awareness through phone calls, business meetings with potential clients, etc.
- Set, communicate and maintain timelines and priorities on event matters
- Provide excellent customer service
- Sell sponsorship/stand/exhibition space to potential exhibitors/partners
- Maintain feedback via surveys, comment cards, etc.
- Create and submit post-event evaluation and reports
- Adhere to the organization’s policies, procedures and business code
- Maintain confidentiality in finances and casework
Job Requirements
- Bachelor degree or diploma in Business Administration or a related field
- 2-5 years experience in events management or a related field
- Must be a good decision-maker
- Creative and capable of thinking outside of the box
- Excellent negotiating skills
- Possess basic math skills in cost-benefit analysis
- Self-motivated initiator
- Strong ability to work with people from diverse backgrounds
- Possess excellent time-management and organization skills
- Strong ability to work under pressure in a fast-paced environment
- Possess strong analytical troubleshooting and problem solving skills
- Ability to prioritize multiple tasks as required
- Good working knowledge of MS Office Suite and Email
- Ability to communicate with others in an effective and concise manner
- Excellent command of written and spoken English
