HR Specialist

Duties and Responsibilities:

Recruitment

• Participates in Recruitment process; Job posting & Headhunting, developing a pool of qualified candidates.
• Screens CVs, selects and short lists potential candidates.
• Executes pre-screening, final phone/face to face interviews for All Levels.
• Follows up and coordinates with recruitment channels (recruitment agencies, newspapers, recruitment websites, and etc.). Source out labor category from local market.
• Coordinates with departments for technical interviews & ensure effectiveness of the recruitment plan.
• Submits candidates’ offers and follows up until placing.
• Records candidate’s data in UCMENA HR System, to be able to locate candidate’s data easily.
• Receives and revises hiring documents from new and existing employees.
• Prepares employment contracts for new employees and provide them with needed guidance to sign all the required documents.

Personnel:

• Maintains accurate filing system for all the hiring and legal documents of UCMENA Employees.
• Prepares form 1 & 6 in a regular basis and follows up until delivery to social insurance office.
• Prepares legal documents tracking sheet to follow up missing documents until receiving them.
• Prepares resigned employees files and keep it in the department’s archive.
• Updates the HR system through inserting new employee’s data and deactivating resigned ones.

Employees Relationships

• Handles Employee Relations through creative ideas & engagement programs to increase employees’ loyalty & retention.
• Explains in Human Resources policies, procedures and standards to new and existing employees.
• Monitors disciplinary actions & legal investigations to ensure consistency with UCMENA policies, procedures and Egyptian labor law.
• Maintains effective working relationships with other departments.
• Represents the HR department in legal hearings on labor issues.
• Makes recommendations for changes to existing policies to ensure compliance with new regulations.
• Investigates and responds to disciplinary matters.
• Conducts exit interviews and prepares feedback and trend analysis reports.
• Handles onboarding process through sending welcome letters for newly hired, conducting a monthly orientation session to all UCMENA employees (White Collars, Blue Collars).

Training and Organizational Development:

• Assists in the preparation of annual training cards for UCMENA employees.
• Assists in applying annual training plan of UCMENA.
• Participates in updating UCMENA job descriptions through attending meetings with department heads and apply requested changes in current JD’s.