Job Details
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Job Description
Key Responsibilities:
- General IT knowledge of computers, Telephone, fax, mobiles and other communication.
- Following of Medical insurance claims & applications.
- Other Insurance claims and applications.(Life-Fire-Travel etc.)
- Computers, networking maintenance.
- Courier and mail Services.
- Magazines, newspaper subscription and Post Office.
- Japanese food and Custom clearance.
- Company cars consumption and maintenance cost calculations.
- Rent car cost arrangement.
- Hotel booking, traveling arrangement.
- Air tickets purchase, following Astra Invoices and Payments.
- Visa arrangements for staff Business Trips.
- General purchase of office supplies.
- Japanese Staff work permit & Visa.
- Control attendance and annual leaves of Staff.
- Social Insurance following up.
- Coordinating with Labor office requirements.
- Cars Registration at Traffic Dept.
- Following up Office Maintenance cost, typing payments.
- Overtime Hours Calculation.
- Drivers Petty Cash calculation.
Relationships:
- Staff members of staff within the Department.
- Staff members of staff within Mitsui's regional offices.
- Hotels and restaurants to make bookings.
- Travel providers to book travel arrangements.
- General service providers.
Job Requirements
Skills/Knowledge:
- Administrative skills including making bookings, paying invoices, chasing progress on items.
- Supervision of more junior members of staff within Office Management.
- Good verbal and written communication skills.
- IT skills including Word, Excel, Outlook.
- Time management and ability to prioritize tasks within strict time limits.
Experience:
- A minimum of 3 to 5 years experience working in administrative work.
Education:
- Unv. Graduate: Commerce/Economics or other.