Assistant Manager / Office Manager

About the Job

• Deals directly with the CEO
• Operates with all sectors of the company- following up on different departments and reporting to Manager in timely manner.
• Manage relationships with vendors and service providers; ensuring all paper work is complete.
• Develop presentations, responsible to collect and follow up to get content from different departments, and responsible for document management.
• Coordinate the flow of information both internally and externally.
• Can take efficient and professional meeting minutes, draft follow up memos, draft letters and email. Prepare executive responses to routine memos, letters, or correspondence
• Attending and organizing/prepare any events such as company events or exhibitions.
• Perform administrative task as needed.
• Handle and Organize CEO travel expenses, bookings etc.

Office Management and Clerical Tasks

• Organize office operations and procedures – maintain office environment and condition
• Organize and schedule meetings and appointments.
• Maintain organized and responsible for filing and documentation system,
• Screening and receiving phone calls, inquirers and requests, and handling them when appropriate.
• Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, meet and Greeting visitors etc.
• Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
• Ensure operation of office equipment, order maintenance when necessary.