Job Details
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Job Description
- Develop and maintain document control processes and systems for the efficient management and recording of technical and commercial documentations.
- Responsible for the maintenance, review and update of document control process.
- Manage the document management software.
- Manage all aspects of the document control activities including distributing and auditing controlled documents, maintenance of the department's electronic directories, tracking and reporting on document review progress.
- Set up and manage folder structures, document attributes, users and user permissions
- Receiving, filing, copying and internally and externally distributing both paper and electronic versions of all documents/ Drawings.
- Dispatch all signed document comments and correspondences to targeted recipient.
- Create an internal database for ingoing and outgoing submittals and assign required document tracking numbers/ Codes.
- Export required invoice data through ERP system
- Review documents for consistency of document format and system concerns .
Job Requirements
- Education: Bachelor Degree. Relevant post graduate studies is preferred.
- Work Experience: 5-8 years of relevant experience within construction, engineering or real estate field.
- Skills & Competencies: Ability to utilize multiple word-processing and database applications including MS Office applications.
- Experience with Quality System Documentation.
- Experience in utilizing ERP
- Excellent communication and organizing skills, positive can do attitude, passionate and team spirited.
