Job Details
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Job Description
- Oversee all daily office functions ensuring the organization and staff has a satisfying work environment.
- Serve as the first point of contact to answer, screen and transfer incoming calls as well as office visitors.
- Be responsible for all vendor management which includes ordering equipment and supplies, managing and monitoring service levels, invoice reconciliation and addressing unsatisfactory vendor services.
- Manage environment and serve as the primary liaison with consultant.
- Coordinate logistics and prepare meeting materials Board of Directors and Committee Meetings.
- Maintain Office files and records as well as updates Outlook contacts central database.
- Coordinate weekly, monthly and annual meeting Uganda and other domestic as needed, with duties that include planning.
- Provide event planning assistance to the marketing team as needed for other events.
- Manage and maintain CEO’s calendar including scheduling appointments, internal/external meetings and conference calls.
- Coordinate CEO’s travel itineraries, flights, hotel accommodation, rental car and other travel needs.
- Draft and edit correspondence, communications, presentations and other documents on behalf of CEO.
- Complete monthly expense reconciliation for CEO’s corporate credit card and out of pocket expenses.
Job Requirements
Requirements:
- Bachelor`s degree.
- 5-7 years’ experience.
- Excellent English.
- Ability to work for late hours and open working hours
