Job Details
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Job Description
- Provides comprehensive support services to the Factory General Manager that ensures a professional, responsive and effective experience with the organization as a whole.
- Preparing reports for senior management and delivering presentations.
- Coordinating between different departments in the factory and supporting department heads when needed to achieve factory objectives.
- Provides sophisticated calendar management.
- Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.
- Implementing and maintaining procedures/office administrative systems and supervising and monitoring the work of secretarial, clerical and administrative staff.
- Administers correspondence, manages incoming calls, and prioritizes phone messages, emails and mail.
- Handles all calls and visitors with grace, sophistication and professionalism.
- Writes error-free, eloquent emails and letters for various events and announcements.
- Provides complex travel and accommodation arrangements, becoming familiar with the specific, detailed needs of the Factory General Manager and travel partners.
- Maintains confidentiality and uses a high degree of discretion.
- Works in a professional and focused manner to schedule internal and external meetings, taking notes and distributes meeting minutes, agendas and meeting packages.
- Provides timely and proactive management of the organization’s office environment.
- Maintains physical and electronic office filing systems for the Factory General Manager.
Job Requirements
- Bachelor’s Degree in a relevant discipline.
- 6-9 years of experience in a similar position.
- Advanced skills in Microsoft office (Word, Excel, PowerPoint)
- Excellent communication skills, well presented and self-confident
- Fluency in the English Language.
- Diplomatic and discreet as handling extremely sensitive information.
- Presentable and professional in appearance.
- Preferably 6th of October and Haram residents.
