Office Administrator

Scope of Work : Responsible for the efficient functioning of an office through a range of administrative, financial and managerial tasks.

Duties and Responsibilities: 

• Act as a focal point and a coordinator among different departments.
• Coordinate general office operation.
• Coordinate appointments and meetings and manage staff calendars and schedules.
• Attend meetings, write meeting minutes and send them to participants.
• Write email, correspondence memos, letters and forms.
• Coordinate domestic and international travel, including flight, hotel, and car rental reservations.
• Monitor and purchase office supplies and equipment and maintain proper stock levels.
• Follow up office rental payments.
• Plan and supervise events, fairs and conferences.
• Manage Social Media.
• Manage website content and company pintables.
• Assist in doing market research when needed.
• Produce reports and manage databases.
• Create presentations.
• Send payment requests and follow up with clients.
• Create and maintain a filing system.
• Answer phone calls.
• Assist the organization’s HR function by keeping personnel records up to date, arranging interviews and other HR administrative functions.
• Provide general support to visitors and clients.