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Job Description
- Follow up on Chairman’s internal & external correspondences transmitted by him, or copied to ensure the completion of the actions required from all concerned.
- Make a total self- correspondence.
- Creating Chairman’s e-mail log for all correspondences, then status report with actions required & their accomplishments.
- Carrying over any office functions may require contact with staff, managers of other units, representatives of government agencies, clients, service recipients or appointed representatives.
- Handling some complaints, phone calls, messages, printing, photocopying, scanning filing etc...
- Performing any projected research and online related market updates.
- Ensure coordination of the interfaces of different departments and operations.
- Attend all meetings and take minutes, distributes minutes on concerned persons/departments.
- Follow up sheet on all actions taken regarding meeting minutes, enclose any updates or/and any modified data raised till the next meeting.
- Ensure members adherence to reports or replies deadlines.
- Work with other group members or Executives on other tasks as required by the Chairman.
- Collect, process, and file all Financial or Marketing statements and sheets or PO which need to be presented to Chairman’s for review or approval.
- Carry out the responsibility of the Chairman’s Office Public Relation Representative Profile in all Conferences, events & Social gatherings.
- Prepare the Chairman’s Daily, weekly, and monthly Agenda.
- Responsible to pre-arrange the weekly meetings which take place on regular for and with different sectors.
- Organize company conferences, seminars, gatherings, and events.
- Coordinate with Embassies, Visa Applications and Issuances.
Job Requirements
- University Graduate with at least 7 years experience in similar job
- Presentable
- Fluent English, Speaking & writing
- Very high reporting skills
- Very good Communication & PR capabilities
- Skills in dealing with the governmental entities is a plus
