Job Details
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Job Description
Primary responsibilities
- Provide administrative and clerical support to the CEO.
- Maintain CEO's calendar.
- Prepare and maintain CEO's expense report.
- Setup and coordinate meetings and conferences.
- Create, transcribe, and distribute meeting agendas and minutes.
- Handle information requests.
- Prepare correspondence.
- Manage spreadsheets.
- Prepare confidential and sensitive documents.
- Coordinates office management activities.
- Determine matters of top priority and handle accordingly.
- Helps prepare office budget.
- Plans events and volunteer activities.
- Maintain office procedures.
- Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
- Receive and relay telephone messages.
- Prepare correspondence, reports, and materials for publications and presentations.
- Setup CEO's travel arrangements.
- Meet and greet clients and visitors.
- Maintain hard copy and electronic filing system.
- Other duties as assigned.
Job Requirements
Knowledge and Skill Requirements
- Bachelor’s degree.
- Excellent English language skills (reading, writing and Speaking).
- Excellent use of Microsoft Office applications and telephone protocol.
- Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.
- Work requires willingness to work a flexible schedule and occasional overnight travel.
