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Job Description
The Executive Secretary will be responsible for managing the office facilities, documentations, finance tasks, events, and operation on a day-to-day basis, with a special interest in fulfilling the needs of the related individuals and organizations; and building a creative and collaborative community and culture.
- Mainly responsible for accounting department all transactions of payments and expenses.
- After registration activities and payment collection.
- Monitoring and supervising day to day Accounting income statements and expenses and recording them and reporting to Manager directly as needed, weekly and monthly bases.
- Make sure that all client transactions are recorded and professional and well organized and updated.
- Make sure dates of installments (for multi-levels registered) are checked and initiate collection on time.
- Recording, updating, and reporting all clients' payment issues either from his side or from all salespersons' side.
- Weekly and monthly income sheets report to GM with respect to expenses.
- Communicate with responsible sources for the creation of a balance sheet and recheck all elements on the sheet before reporting to GM.
- Fully responsible for administration personnel issues related to Government employment office with respect to social insurance documents needed to be submitted.
- Reports to the General Manager on specific deadlines either weekly or monthly for all task records and accounting situation cash flow.
- Managing day-to-day operation of a complete office in an organized manner.
- Developing structures, processes, policies and systems for improving the operations.
- Professional writing for reports, proposals, letters, emails, and other communications.
- General Financial Issues (records, invoices, receipts, ..etc)
- Confidently managing office and facilities staff, and other external service providers.
- Being present at the office in a punctual manner at official working hours.
- Receiving calls and correspondence on behalf of office users.
- Developing a friendly and collaborative environment.
- Planning for events and other activities, and managing their execution.
Job Requirements
- Fluent in spoken and written English and Arabic languages.
- Have a bachelor of English Commerce - Accounting Department.
- Proven work experience as a secretary or administrative assistant.
- Excellent and organized writing and communication skills.
- Familiarity with office organization.
- High degree of multi-tasking and time management capability.
- Excellent written and verbal communication skills.
- Integrity and professionalism.
- Proficiency in MS Office.
- Females Only.
