Executive Assistant

Main Duties:

• Preparing agenda for meetings, recording and documenting the action decisions made during the meetings to keep track on future actions.
• Managing process required correspondence, e-mail and phone traffic.
• Managing day-to-day business to ensure the scheduled programs work smoothly.
• Using initiative to find resolutions and workarounds when it is needed.
• Central liaison for the Managing and the teams, coordination with other divisions and partners.
• Making the best use of Managing time with his arrangements including meetings and visits as well as complicated domestic and international travel programs.
• Carrying out background research on an asked topic and presenting findings in an effective way.
• Work closely and effectively with Managing to keep him well-informed by being observant within the company regarding all daily issues and action points, watching and listening eagerly.
• Coordinating a variety of complex on-site and off-site executive meetings and conferences.
• Heavy calendar management in a fast-paced environment.
• Acting as the first point of contact with partners, companies and outside parties on behalf of the Managing.
• Maintaining appropriate records of necessary documentations and files.
• Managing unexpected situations in accordance with the planned structure and perform other related duties as assigned.
• Ability to prioritize workload and manage shifting between multiple tasks while working with decentralized teams in an international environment Initiative taker, self-starter and organized business approach.