Preparing agenda for meetings, recording and documenting the action decisions made during the meetings to keep track on future actions.
Managing process required correspondence, e-mail and phone traffic.
Managing day-to-day business to ensure the scheduled programs work smoothly.
Using initiative to find resolutions and workarounds when it is needed.
Central liaison for the Managing and the teams, coordination with other divisions and partners.
Making the best use of Managing time with his arrangements including meetings and visits as well as complicated domestic and international travel programs.
Carrying out background research on an asked topic and presenting findings in an effective way.
Work closely and effectively with Managing to keep him well-informed by being observant within the company regarding all daily issues and action points, watching and listening eagerly.
Coordinating a variety of complex on-site and off-site executive meetings and conferences.
Heavy calendar management in a fast-paced environment.
Acting as the first point of contact with partners, companies and outside parties on behalf of the Managing.
Maintaining appropriate records of necessary documentations and files.
Managing unexpected situations in accordance with the planned structure and perform other related duties as assigned.
Ability to prioritize workload and manage shifting between multiple tasks while working with decentralized teams in an international environment Initiative taker, self-starter and organized business approach.