Tour Operator / Travel Agent

As a Tour Operator, you'll need to:

• Liaise with clients to find out their exact event requirements.
• Produce detailed proposals for events (for example, timelines, venues, suppliers, legal obligations, staffing and budgets).
• Research venues, suppliers and contractors, and then negotiate prices and hire.
• Manage and coordinate suppliers and all event logistics (for example, venue, catering, transportation, travel arrangements, visa).
• Liaise with sales and marketing teams to publicize and promote the event.
• Manage all pre-event planning, e.g. organizing guest speakers and delegate packs.
• Coordinate suppliers, handle client queries and troubleshoot to ensure that all runs smoothly and to budget.
• Organize facilities for logistics i.e.: name-tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc., theme setup, branding, hospitality and the media, to meet our quality requirement.
• Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
• Propose new ideas to improve the event planning and implementation process.
• Create and revised room layouts for each event.
• Oversee the dismantling and removal of the event and clear the venue efficiently.
• Produce post-event evaluation to inform future events.
• Close out all events as required.