Job Details
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Job Description
Job Description
- Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
- Arrange scheduling, conferences, meetings, and travel reservations.
- Complete forms in accordance with company procedures.
- Open, read, route, and distribute incoming mail and other material, and prepare answers to the clients.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Conduct searches to find needed information, using such sources as the Internet.
- Establish work procedures and schedules, and keep track of the daily work of clerical staff.
- Manage office needs, and contribute to committee and team work.
- Order and dispense supplies.
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
- Preparing or updating employment records related to hiring, transferring, promoting, and terminating
- Explaining companies' policies, procedures, laws, and standards to new and existing employees
- implementing the organization’s recruiting strategy
- Interviewing applicants
- Addressing any employment relations issues, such as work complaints
- Identify development activities and plans
- Evaluate performances
- Supervise motivational methods and its outcomes
- Maintaining health and safety standards
- Monitor attendance and leaves (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met
- Monitor social and health insurance
Job Requirements
Skills:
- Listening and Communication Skills: Follow instruction from your supervisor, and understand those instructions with little or no follow up.
- People/Interpersonal Skills: Understanding the managers and employees concerns
- Organizational Skills: Scheduling meetings, arranging for a visa and traveling procedures, verifying invoice contents, setting reminders (written and verbal)
- Computer Skills: Writing emails, handling the manager's calendar, fax, copying, creating excellent Excel sheets, excellent use of MS Office.
Gender: Female
Preferably Resident of: 6th of October, Egypt
English- Fluent / Excellent
Bachelor Degree: Business Administration (English Section), Human Resources, International Business, Management, Secretarial Studies
Requirements:
- Positive attitude
- Fast feedback
- Flexible to changes
- Very good observer
- Detail-oriented
- Decision maker
- MS Office
- Time management
- Multi-tasking
- Creative
