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Job Description
Job Description
We are currently looking for an Intermediate Document Control/Project Admin for our Cairo office to provide administrative support to our Projects team. This position reports to the General Manager and Project Manager. The successful candidate will ensure that all applicable document control procedures are followed.
Key responsibilities Areas:
Document Control:
- Responsible for logging and filing all incoming projects and documentation and drawings
- Issuing documents and drawings to clients and to fabrication shop via proper document control procedures
- Update plans and procedures periodically
- Maintain company and clients' FTP sites (website, cloud archives, etc...), control access to client company and FTP sites
- Maintain and update engineering specifications as required
Project Admin:
- Manage and maintain project delivery files, ensuring all required documentation is accurate, present and completed during required stages of the project delivery
- Communicate with members of the immediate projects teams and site teams, partners and subcontractors for gathering information
- Create and maintain purchase, work orders, change orders and RFI’s
- Assist in preparing bid packages
- Maintain project documents and files
- Perform data entry into the corporate database and monitor close-out of project actions and other activities
- Coordinate daily activities related to project information flows
- Data entry for project management and financial systems for projects
- Maintain the document management system
- Verify and validate project information through system reports
- Projects Traceability tasks and responsibilities
- Other duties as required
Job Requirements
- Bachelor Degree
- Certification or combination of relevant training courses in related fields
- Advance knowledge of Microsoft Office, Word, Excel and Power Point
- Efficient organizational skills with the ability to thrive well in a deadline oriented environment
- Detail oriented with an adaptability to change
- Able to work effectively in teams as well as independently
- Excellent English communication skills with the ability to interpret needs and express ideas clearly: both oral and written
- Experience in a construction or project management environment is considered an asset
- Experience in financial or project management system is an asset
- French is considered an asset
