Secretary

Job Description

• We are looking for a secretary to organize and coordinate administration duties and office procedures.
• Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety, responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees.

Responsibilities

• Office secretary responsibilities
• Serve as the point person for office manager duties including:
• Maintenance
• Mailing
• Supplies
• Equipment
• Bills
• Errands
• Shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Provide general support to visitors
• Liaise with facility management vendors, including cleaning, catering and security services

Job Description

• Organizing meetings
• Arranging appointments
• Booking transport and accommodation
• Ordering stationery and furniture
• Dealing with correspondence, complaints and queries
• Preparing letters, presentations and reports
• Supervising and monitoring the work of secretarial, clerical and administrative staff
• Managing office budgets
• Liaising with staff, suppliers and clients
• Implementing and maintaining procedures/office administrative systems
• Delegating tasks to junior employees
• Organizing induction programmers for new employees
• Ensuring that health and safety policies are up to date
• Handling staff recruitment and appraisals
• Attending meetings with senior management
• Keeping personnel records