Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
- Receive, direct and relay telephone messages, fax messages and E-mails.
- Maintain the general filing system and file all correspondence.
- Assist in the planning and preparation of meetings and conferences.
- Maintain an adequate inventory of office supplies.
- Respond to public inquiries.
- Provide word-processing and secretarial support.
- Type confidential documents on a word-processing system.
- Perform other related duties as required.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
- Make travel arrangements for executives.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
- Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
- Supervise and train other clerical staff.
- Manage and maintain executives' schedules.
- Assist the Chiefs of the department as requested.
Job Requirements
Education and Experience
- Proficient in Microsoft Office.
- Understanding of relevant legislation, policies and procedures.
- At least 2 years of experience in a common job.
Key Competencies
- Team building.
- Bookkeeping skills.
- Analytical and problem solving skills.
- Decision making skills.
- Effective verbal and listening communications skills.
- Computer skills including the ability to operate computerized accounting, spreadsheet and word-processing programs at a highly proficient level.
- Stress management skills.
- Time management skills.
Personal Attributes
- Be honest and trustworthy.
- Be respectful.
- Possess cultural awareness and sensitivity.
- Be flexible.
- Demonstrate sound work ethics.
