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Job Description
- Organizing work-flow
- Devising and maintaining office systems, including data management and filing;
- Arranging travel, visas and accommodation
- Screening phone calls, inquiries and requests, and handling them when appropriate
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Carrying out background research and presenting findings
- Producing documents, briefing papers, reports and presentations;
- Organizing and attending meetings and ensuring the manager is well prepared for meetings.
- Scheduling appointments and interviews
- Do save messages and documents in the appropriate files, as well as save and arrange files in an organized manner easily refer to it when requested or needed.
- Supporting operation team in Administration tasks.
- Assist Administration Manager.
- Assist Sales and Marketing team.
- Maintain electronic and hard copy filing system
- Open, sort and distribute incoming correspondence
- Perform data entry and scan documents
- Manage calendar for Managing Director
- Assist in resolving any administrative problems
- Schedules appointments, maintains calendar, allocates supervisor’s time
- File papers and documents.
- Coordinate work activities, update and follow-up delegated tasks.
- Contributes to team effort by accomplishing related results as needed.
- Assist other staff in the organization with their inquiries.
- Schedule Department meetings.
Job Requirements
- Proven working experience in similar roles
- Proficient with Microsoft Office Suite
- Communication skills.
- Ability to organized, multi task, priorities and work under pressure.
- Bachelor Degree in any discipline.
- Females only.
- Excellent command of English language.
- Excellent organizational skills and ability to time manage and prioritize.
- Ability to effectively communicate across all levels of the organization.
- Positive attitude and customer service oriented.
- Strong Microsoft Office background.
- The ability to research, digest, analyze and present material clearly and concisely.
- Excellent interpersonal skills.
- Honesty and reliability, attention to detail, flexibility and adaptability to juggle a range of different tasks.
- Discretion and an understanding of confidentiality issues.
