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Job Description
Job Summary:
Serves as the administrative and functional point person for the Chairman’s corporate, community, and personal matters to ensure smooth functioning of activities and processes in multiple lines of business.
Requires full time availability with flexible hours. Requires a desire to learn and expand responsibilities.
JOB PURPOSE:
- To act on behalf of the Chief Executive in his absence (as directed by the Chief Executive or Head of Chief Executive’s Office
- Ensures the smooth running of the Chairman and CEO office operations and time management
- Manage multiple projects as assigned by the Chairman related to diverse lines of business, community, and personal interests with inter-related activities and relationships.
- Provides high quality, executive assistant to the Chairman and CEO in an effective and efficient manner.
RESPONSIBILITIES:
- Updates and maintains the Chairman’s business and personal calendar.
- Coordinates and sets up high-level conference calls, board and management meetings, special events and travel arrangements including visas, accommodations and all arrangements as needed.
- Acts as liaison and maintained open lines of communication among senior executives, board members, shareholders, middle management and administrative staff.
- Coordinates preparation and timely dissemination of company reports and slide presentations for Chairman’s meetings.
- Provides superior administrative support to Chairman, including business and private correspondence, coordination, communications and problem resolution.
- Creates highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information and stream lined office functioning.
- Conducts extensive Internet search and performs general clerical duties to include but not limited to: photocopying, faxing, and mailing and emailing.
Job Requirements
QUALIFICATIONS:
- 3-7 years progressive experience in the filed of office management.
- Fluent in English is a MUST.
- Excellent oral and written communication skills in Arabic and English.
- Ability to write and compile business correspondence in a professional and efficient way.
- Ability to use Variety of software packages to produce word processed correspondence and documentations, presentations, spreadsheets and databases.
Skills:
- Fast learner, active and target oriented.
- Planning and Organizing.
- Excellent management, communication, and interactive skills.
- Professional appearance and manner.
- Visibility of work requires attention to detail.
- Excellent organizational skills, and discretion with confidential information.
- Building Commitment.
- Strong organizational skills; and administrative skills.
