Executive Secretary
Cairo, EgyptPosted 3 years ago108Applicants for1 open position
- 26Viewed
- 8In Consideration
- 0Not Selected
Job Details
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Job Description
- All secretarial works.
- Attend meetings and keep minutes.
- Maintain agenda and assist in planning, scheduling, and coordinating appointments, meetings, visit plan and related documents, ..Etc.
- Receive and screen phone calls and redirect them when appropriate
- Assists in the completion of various forms, notices, and other communications as assigned.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.):
- Up-date follows up sheet, on time. (action by action)
- Handle incoming & outgoing emails (add them to daily report/ and Follow up sheets)
- Follow up: Quotes, offers, Purchase order, payment, shipment …etc.
- Keep records for All orders, and status (weekly report) – Orders sheet.
- Reminding the executive manager of important tasks and deadlines
- Arrange daily report.
- Arrangement required for Weekly meeting.
- Make travel arrangements (Flight, hotel, Visa …etc.)
- Maintain electronic and paper records ensuring information is organized and easily accessible (Filling Soft copy and hard copy).
- Conduct research and prepare presentations as assigned
- Support top managements.
Job Requirements
- Females only
- Professional attitude and appearance
- Ability to work under pressure
- Fluent English
- Proficiency in MS Office
- Attention to detail and problem solving skills
- Attention to detail
- Proven work experience as a secretary or administrative assistant