Document Management Specialist
Egybell -
Heliopolis, CairoPosted 4 years ago117Applicants for1 open position
- 90Viewed
- 19In Consideration
- 72Not Selected
Job Details
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Job Description
Records and Documents Management:
- Implement archiving electronic system.
- Archive all the Department documents Evaluate varied and complex contractual documents for identifiable factors to ensure accurate and timely entry.
- Ability to classify the documents and create an appropriate classification method that meets the Bank’s need.
- Administer and manage documents and system access rights and revision control to ensure security of system and integrity of master documents.
- Maintain and ensure data quality and integrity of records and documents in Afreximbank’s information and document systems.
- Work on and enhance the bank’s records management program.
- Review documents and data to verify that records correctly reflect document classification, distribution, and version.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff.
- Organize and conduct periodic inventories of physical collections and electronic records.
Classified Document Control:
- Assist in the development of document or content classification in order to facilitate information capture, search, flow, and retrieval.
- Maintain and ensure proper procedures for handling and transference of classified materials, in accordance with Afreximbank’s regulations and rules.
- Identify and classify documents or other electronic contents according to characteristics such as security level and function.
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
Document Distribution:
- Avail and respond to requests and inquiries about documents.
- Facilitate accessibility the archived documents.
- Prepare documents and forms for submission as per the Department requests.
- Perform database queries and ensure adherence to bank’s policies in force.
Job Requirements
- 5 Years of experience in the same position.
- Fluent English (writing & speaking).
- Reporting skills.
- Taking notes and preparing meeting minutes.
- Have experience in working with systems/ software
- Having experience in archiving
- Proficient computer skills.
- Very strong communication skills.
- Highly organized.
- Detail oriented.
- Very strong multi-tasking skills.