Document Management Specialist

Records and Documents Management:

• Implement archiving electronic system.
• Archive all the Department documents Evaluate varied and complex contractual documents for identifiable factors to ensure accurate and timely entry.
• Ability to classify the documents and create an appropriate classification method that meets the Bank’s need.
• Administer and manage documents and system access rights and revision control to ensure security of system and integrity of master documents.

• Maintain and ensure data quality and integrity of records and documents in Afreximbank’s information and document systems.
• Work on and enhance the bank’s records management program.
• Review documents and data to verify that records correctly reflect document classification, distribution, and version.
• Prepare and record changes to official documents and confirm changes with legal and compliance management staff.
• Organize and conduct periodic inventories of physical collections and electronic records.

Classified Document Control:

• Assist in the development of document or content classification in order to facilitate information capture, search, flow, and retrieval.
• Maintain and ensure proper procedures for handling and transference of classified materials, in accordance with Afreximbank’s regulations and rules.
• Identify and classify documents or other electronic contents according to characteristics such as security level and function.
• Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.

Document Distribution:

• Avail and respond to requests and inquiries about documents.
• Facilitate accessibility the archived documents.
• Prepare documents and forms for submission as per the Department requests.
• Perform database queries and ensure adherence to bank’s policies in force.