Job Details
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Job Description
Job Title:
Administrative Assistant.
Major Responsibilities:
Support lawyers with various tasks, including conducting legal research, drafting, and reviewing documents, communicating with clients, preparing, engagement letters, meetings, organizing and maintaining files.
Supervision Received:
On-going direct supervision from Managing Partner.
Position Characteristics:
- Provide administrative support to corporate team attorneys.
- Compose and file basic legal documents and correspondence as requested (e-filing /hard copies filing).
- Handle invoices issuance & collections follow-up.
- Conducting client’s conflict check search.
- Prepare & file new Engagement Letters/Proposals (e-filing /hard copies filing).
- Open new client/new matter using office software applications (billing software & filing software applications).
- Generate performance, billing, expenses, and collections reports using office software applications.
- Responsible for arranging meetings, business trips preparations for partners including visa appointments, flight & accommodation reservations.
- Responsible for the Partner’s time entries and follow-up the attorney’s entries allocations.
- Translate documents (when needed).
- Maintain clients’ contact list.
Job Requirements
- Bachler’s degree.
- English Language.
- Computer literacy.
- Proficiency in English & understanding of Legal Terminology and Documentation.
- Working knowledge of case management software.
- Excellent secretarial and organizational skills.
- Ability to juggle multiple activities and work under pressure.
- Organizational Skills.
- Writing & typing Skills.
- Legal Technical Skills.
- Detail Oriented, Interpersonal Skills.
