Admin & Finance Officer
icealex -
Azarita, AlexandriaPosted 2 years ago105Applicants for1 open position
- 44Viewed
- 3In Consideration
- 0Not Selected
Job Details
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Job Description
- Keep daily records and report Financial bookkeeping every week. To manage all projects accounting.
- Prepare a monthly forecast for Business Excellence (and any other assigned personnel) of office supply requirements for the following month’s training programs
- Control training & seminar expenses; supervise bookkeeping of program income and expenses; prepare financial reports on total costs and profit for each training and networking event
- Prepare annual training / support program budget; monitor budget and prepare a monthly budget variance report for Managing Director
- Oversee the development and processing of training participant invoices and the timely collection and deposit of all training fees with BI’s Finance regulations and in coordination with finance personnel’s
- Compile and analyze financial information and prepare monthly and annual financial statements (Income
Statement, Balance Sheets - Assist in gathering and reviewing data for preparation of the incubation programs annual budget and budgets for other work programs & projects as needed
- Determine payroll requirements; oversee the maintenance of payroll data ‒ ensure that all grant administration procedures are followed and executed in a professional manner and financial reports are in accordance with partners guidelines ‒ ensure all financial reporting deadlines are met
- Ensure accurate and timely monthly, quarterly and year end close
- Establish and monitor the implementation and maintenance of accounting control procedures and resolve accounting discrepancies and irregularities
- Prepare for the annual financial audit and coordinate the audit process ‒ analyze and advise on business operations including revenue and expenditure trends, financial commitments and future revenues
- Analyze financial information to recommend modifications to the budget or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems
- Responsible for all due payments such as, Vodafone, due taxes, Social insurance and any other suppliers payments.
- Responsible for tax audits and tax returns.
- Support month-end and year-end close processes.
- Upload Company’s issued invoices to the Government's website.
- In-charge of recording all withholding amounts.
- Register fixed assets and control (assets & accumulated depreciation).
- Reinforce financial data confidentiality and conduct database backups when necessary
- Record and maintain general ledger
- Responsible for the clearance of all advances on a monthly basis.
- Spot errors and suggest ways to improve efficiency and spending
- Finalize each project's expenses with the project managers and issue separate project P&L reports.
- 35%_ Performs Operational, Logistical, and administrative duties (physically & virtually)
- Oversees logistical arrangements for workshops and coordinates all service providers, and coordinates with the Operations team to ensure effectiveness & cost optimization.
- Compiles attendee lists for each event and maintains the training database; compiles information and statistics and prepares all required reports of training activities, including budget variances, and maintains a comprehensive set of records of all training participants and activities according to established procedures
- Prepares and updates monthly the annual training calendar and presents to appropriate parties, e.g., MD, Board, Partners, Teams, etc.
- Maintenance & Cleaning: ensure the neatness, cleanness, and maintenance of all office utilities & facilities on a regular basis.
- Reports: keep the MD and core team members informed orally and via written periodical weekly
reports. Assist in reporting from various departments. - Archive: manage and maintain a highly-organized & up-to-date archiving system.
- Propose & lead the process of automating icealex’s system and using different tools and software to ensure better efficiency.
Job Requirements
Education Requirements:
- Required: Minimally, a University degree, preferably in Finance and Business Administration and/or comparable work
- Experience may substitute on a year for year basis.
- Preferred: Graduate degree, preferably MBA
Job Experience Requirements:
- Required: Two years of relevant business experience; Finance, Experienced in QUICKBOOKS is an asset, odoo software, supervisory experience; business development, strategy, and marketing Experience. Two years of relevant
- Experience in delivering curriculum to start-ups and/or MSMEs
- Preferred: Entrepreneurial, consulting or finance experience, especially working with startups and small businesses
Knowledge/Skills/Abilities:
- Required: Very Good level of English proficiency, Excellent presentation, interpersonal and communication skills.
- Project management skills; proficiency in MS Office (Advanced Excel skills is a must!); Knowledge of business planning and ability to evaluate business plans
- Preferred: Strong research and writing skills.
Qualities:
- Required: Ability to develop and maintain strong, confidential and ethical business relationships at all levels of the organization; hard worker; team player; takes responsibility; customer focused; professional demeanor; able to work under pressure of deadlines; occasional nights and weekend attendance of BI and other entrepreneurship training/events, Occasional overnight domestic travel and attendance of community events.
