Local Purchasing Specialist

Duties and Responsibilities:

• Receives approved Purchase Requisition (PRs) from UCMENA departments.
• Conducts relationships with different suppliers in order to get the needed resources with minimum budget.
• Monitor market status and maintains updated list of approved vendors.
• Handles RFQ process and negotiate with several suppliers in order to get diversified quotations.
• Responsible for assessing vendors in terms of prices, delivery time and quality.
• Issues purchase order according to best prices, quality, payment terms and delivery time on ERP System.
• Obtains necessary approvals for purchase orders from Procurement Manager.
• Follows up with suppliers to finalize purchase and ensure smooth dispatches and deliveries.
• Maintains updated records of purchase orders, follows up deliveries and processing of all related documents.
• Obtains product samples for trial run and approval process.
• Participates on negotiations of purchase agreements and prices, Suggest the best option in order to ensure that the company got the best offer.
• Maintains ongoing surveillance of the market.
• Monitors price trends.
• Prepares payment request to finance department attaching original invoice, receiving issue, copy of PO and PR.
• Submits to finance department due payment schedules to suppliers.
• Follows up receiving payment to the suppliers.
• Verifies data on invoices and PO Orders.
• Prepares and maintains accurate records and documentation on all responses, purchases, contracts, correspondence and related follow up.
• Interviews current suppliers to improve levels of service and new suppliers to develop and establish new sources of supply.