Office Coordinator
TMentors -
Cairo, EgyptPosted 7 years ago348Applicants for1 open position
- 327Viewed
- 147In Consideration
- 171Not Selected
Job Details
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Job Description
- Evaluate office production, revise procedures, or devise new forms to improve efficiency of workflow;
- Organize office operations and procedures, such as word processing, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services;
- Establish uniform correspondence procedures and style practices;
- Prepares reports, presentations, memorandums, proposals and correspondence;
- Schedules appointments and meetings for executives and upper level staff;
- Serves as the go-to for office inquiries and conflicts;
- Tracks office supply inventory and approves supply orders;
- Assists in the preparation of company budgets and expenses;
- using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
- Devising and maintaining office systems;
- Booking rooms and conference facilities;
- Using content management systems to maintain and update websites, social media and internal systems;
- Managing and maintaining budgets, as well as invoicing;
- Liaising with other staff and with external contacts;
- Ordering and maintaining stationery and equipment;
- Sorting and distributing incoming post and organizing and sending outgoing post;
- Arranging travel and accommodation for staff or customers and other external contacts;
- Liaising with colleagues and external contacts to book travel and accommodation;
- Photocopying and printing various documents, sometimes on behalf of other colleagues;
- Recruiting, training and supervising junior staff and delegating work as required;
- Manipulating statistical data;
- Arranging in-house and external events;
- Manage Petty cash.
Job Requirements
- Excellent oral and written communication skills;
- Detail oriented and works with a high degree of accuracy;
- Highly organized and flexible;
- Ability to multitask and meet changing deadlines;
- Must be self directed and able to complete projects with limited supervision;
- Maintains staff confidentiality;
- Working knowledge of email, scheduling, spreadsheets and presentation software.
