Secretary

Confidential Company - Heliopolis, Cairo

105
Applicants for
1 open position
86
Seen
51
Rejected
Experience Needed:
1 to 3 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
3,000 to 5,000 EGP per month, + Mobile Allowance
Languages:
English
Vacancies:
1 open position
About the Job
  • Maintaining diaries;
  • Arranging appointments;
  • Taking messages;
  • Typing/word processing;
  • Filing;
  • Organizing meetings;
  • Booking transport and accommodation;
  • Managing databases;
  • Implementing and maintaining procedures/administrative systems;
  • Liaising with staff, suppliers and clients;
  • Preparing letters, presentations and reports;
  • Managing diaries and making appointments;
  • Preparing and distributing papers and documents for meetings;
  • Taking minutes;
  • Maintaining filing systems;
  • Answering the phone and answering email queries;
  • Photocopying and printing;
  • Letter writing;;
  • Creating and maintaining filing systems;
  • Keeping diaries and arranging appointments;
  • Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
  • Devising and maintaining office systems;
  • Booking rooms and conference facilities;
  • Using content management systems to maintain and update websites and internal databases;
  • Sorting and distributing incoming post and organizing and sending outgoing post;
  • Organizing and storing paperwork, documents and computer-based information;
  • Photocopying and printing various documents, sometimes on behalf of other colleagues;
  • Recruiting, training and supervising junior staff and delegating work as required;
  • Manipulating statistical data;
  • Arranging in-house and external events;
  • Secures information by completing database backups;
  • Manage the daily/weekly/monthly agenda and arrange new meetings and appointments;
  • Prepare and disseminate correspondence, memos and forms;
  • File and update contact information of employees, customers, suppliers and external partners;
  • Support and facilitate the completion of regular reports;
  • Check frequently the levels of office supplies and place appropriate orders;
  • Document expenses and hand in reports;
Job Roles: Administration
Job Requirements
  • FLUENT ENGLISH IS A MUST
  • Presentable
  • Flexibility
  • Adaptability
  • Good interpersonal skills
  • Ability to multi task
  • Organizational skills
  • Communication skills
  • IT skills
  • Secretarial skills
  • Good organizational skills
  • Good time management
  • Good communications skills, written and verbal
  • Discretion
  • Confidence with IT and computer packages
  • Accuracy and good attention to detail
  • An ability to stay calm and tactful under pressure
  • Self motivation
  • A bright and positive attitude
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