Administration Assistant - Alexandria

Medecins Sans Frontieres - Alexandria, Egypt

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Experience Needed:
2 to 3 years
Career Level:
Experienced (Non-Manager)
Job Type:
Contract / Project
Salary:
Confidential, 2% Seniority Each Year & Transportation Allowance.
Vacancies:
1 open position
About the Job

Accountabilities:

  • Execute administrative and legal related tasks, under supervision of the Field Coordinator.
  • Checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance.
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR Processes management.
  • Update Social security & Tax office employee files in order to meet legal requirements and duties.
  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal Requirements while defending MSF’s interests.
  • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
  • Assist the Field Coordinator in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
  • Process the payment to suppliers and keep strict on all documentation involved, informing the Field coordinator of any sort of disparity.
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
  • Make all administrative information available to the staff (posting, meetings, etc.)
  • Classify and prepare all accounting information as requested by the Field coordinator..
  • File the accounting documents and enter the accounting information in the accounting software, with the support from the both the finance and HR coordinator from Cairo.
  • Support the Field coordinator and the team in translating documents into local language.
  • Assists the field coordinator in meetings upon request.
Job Requirements

Education:

  • Desirable Finance, Business or Administration diploma.   

Professional Experience:

  • Essential previous working experience of at least two years in relevant jobs.
  • Desirable experience in MSF or other NGOs

Language:

  • English & Arabic: spoken and written

Competencies & Skills:

  • Team work
  • Behavior & Cultural flexibility
  • Commitment to MSF
  • Good communication skill
  • Able to understand and implement policies

Important ! Physically disabled with the requested profile are encourage to apply

About this Company

Médecins Sans Frontières / أطباء بلا حدود (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people... (More)

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