Office Administrator - Alexandria

Softxpert Incorporation - Alexandria, Egypt

Applicants for
1 open position
Experience Needed:
1 to 2 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
1 open position
About the Job

Corresponding Handling:

  • Processing all incoming emails, letters and other correspondence.
  • Keep records of all correspondence.
  • Prepare responses to correspondence containing routine inquiries
  • Responsible for office publications (pamphlets, business cards, company profile).
  • Write business correspondence.

Telephone Coverage:

  • Managing all incoming calls.
  • Screen all calls.
  • Take messages.
  • Respond to voice-mail messages.

Meeting Administration:

  • Plan, co-ordinate and schedule meetings.
  • Take and transcribe minutes and distribute to meeting attendees.
  • Schedule and contract meeting facilities and refreshments.
  • Arrange teleconferences.

Purchasing Administration:

  • Place orders for office consumables.
  • Manage expenses against office budget.
  • Report on expenditure.
  • Manage the purchasing process.

Document Management:

  • Make relevant documents available for scheduled meetings.
  • Develop and maintain a document management/filing system.
  • Archive documents.
  • Maintain database.

Client Liaison:

  • Answer queries and complaints for internal and external visitors.
  • Greet and screen visitors.

General Administration:

  • Make travel and accommodation arrangements for the executive.
  • Maintain company equipment.
  • Maintain company safety and cleanliness procedure.
  • Manage company facilities.
  • Follow up on office janitors.
  • Provide office supplies.

Human Resources Activities: 

  • Schedule and organize interviews 
  • Prepare and maintain employee database records 
  • Leaves calculations and credit 
  • Ensure all employment documents are complete and in compliance with labor law.
Job Roles: Administration
Job Requirements

Knowledge, Skills & Experience (Essential):

  • Bachelor degree.
  • Proficiency in English language, written and spoken.
  • Proficiency in business correspondence.
  • Multi-tasking skills and analysis skills.
  • Demonstrate work individually or within a team.
  • High sense of integrity.
  • Building of professional relationship based on trust and respect.
  • Self-accountability.
  • Positive attitude.
About this Company

Softxpert is a Business Process Outsourcing Company headquartered in USA providing a substantial range of business operations that are fundamental to a diversified portfolio of clients worldwide. Our philosophy as a multi-channel service provider utilizes both on-shoring of... (More)

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