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Job Description
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Attends meetings in the executive's absence; speaking for the executive.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff; following up on results.
- Prepares reports by collecting and analyzing information.
- Secures information by completing data base backups.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Providing reception duties by receiving in-coming telephone calls and in-person visits.
- Being aware of all employee where about.
- Requested information when an employee is not available.
- Providing secretarial duties such as photocopying and faxing when time permits.
- Channel phone callers to the appropriate person
- Welcome visitors and guests and direct appropriately
- Provide administrative services.
- To cover the Reception area and manage the security entry system ensures that all visitors (internal and external) are logged into and out of the building.
- Respond to inquiries or complaints; facilitates a resolution, provides relevant information or explains policy and procedures.
- Review missions, excuses and vacation
- Reserves meeting and training rooms for meeting and training events
- Planning, Executing and Supervising “Digital Archiving Project” with all departments of the Company.
- Monitoring library service
- Handling requests concerning Health Care Company.
- Responding to applicant and employee questions/concerns.
- Assisting in phone call interview.
- Assist in the planning and preparation of meetings, conferences and conference telephone calls.
- Handling applicants through monitoring them during English tests and applications.
- Receiving night shift plans from certain departments (QC- QA- Engineering, Production, Microbiology, Kitchen and CEO) and calculate transportation and meals expenses.
Job Requirements
- Bachelor’s Degree
- One to five years’ experience
- Follow up skills
- Excellent English, verbal / written communication
- Ability to work well through others.
- Excellent communication skills both verbal & written
- Knowledge of analytical methods, procedures
- Knowledge of information gathering techniques, procedures, and practices.
- Knowledge of project planning and management procedures, practices, and techniques.
- Ability to develop initiatives in innovative manner for effective resolution.
