Admin Assistant / Receptionist

Orchidia - Obour City, Cairo

201
Applicants for
1 open position
163
Seen
4
Shortlisted
129
Rejected
Experience Needed:
1 to 5 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
2,500 to 3,000 EGP per month
Languages:
English
Vacancies:
1 open position
About the Job
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Attends meetings in the executive's absence; speaking for the executive.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Completes projects by assigning work to clerical staff; following up on results.
  • Prepares reports by collecting and analyzing information.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Providing reception duties by receiving in-coming telephone calls and in-person visits.
  • Being aware of all employee where about.
  • Requested information when an employee is not available.
  • Providing secretarial duties such as photocopying and faxing when time permits.
  • Channel phone callers to the appropriate person
  • Welcome visitors and guests and direct appropriately
  • Provide administrative services.
  • To cover the Reception area and manage the security entry system ensures that all visitors (internal and external) are logged into and out of the building.
  • Respond to inquiries or complaints; facilitates a resolution, provides relevant information or explains policy and procedures.
  • Review missions, excuses and vacation
  • Reserves meeting and training rooms for meeting and training events
  • Planning, Executing and Supervising “Digital Archiving Project” with all departments of the Company.
  • Monitoring library service
  • Handling requests concerning Health Care Company.
  • Responding to applicant and employee questions/concerns.
  • Assisting in phone call interview.
  • Assist in the planning and preparation of meetings, conferences and conference telephone calls.
  • Handling applicants through monitoring them during English tests and applications.
  • Receiving night shift plans from certain departments (QC- QA- Engineering, Production, Microbiology, Kitchen and CEO) and calculate transportation and meals expenses.
Job Roles: Administration
Job Requirements
  • Bachelor’s Degree
  • One to five years’ experience
  • Follow up skills
  • Excellent English, verbal / written communication
  • Ability to work well through others.
  • Excellent communication skills both verbal & written
  • Knowledge of analytical methods, procedures
  • Knowledge of information gathering techniques, procedures, and practices.
  • Knowledge of project planning and management procedures, practices, and techniques.
  • Ability to develop initiatives in innovative manner for effective resolution.
About this Company

Orchidia served as the local agent for a number of known multinational pharmaceutical companies from 1993 till 2002.During this period, Orchidia was responsible for launching, marketing and distribution of a wide range of eye care and general medicine products in Egypt. * Dr.... (More)

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