Administrative Assistant

The Littlest Lamb - Obour City, Cairo

Applicants for
1 open position
Experience Needed:
0 to 2 years
Career Level:
Entry Level
Job Type:
Full Time
2,500 to 3,000 EGP per month
1 open position
About the Job

Job Summary:

  • She/he will help to keep the organization running smoothly.
  • The role is varied but the main tasks are administrative.

Key Responsibilities:

  • Performs secretarial duties
  • Data entry and managing data bases under supervision of the HC
  • Receives and screens office calls and correspondence, responds to routine telephone inquiries; forwards calls to appropriate party
  • Arranging all appointments related to kids ( Doctors, activities …etc)
  • Creating and maintaining filing systems
  • Organizing and servicing staff meetings (producing agendas, taking and sending minutes)
  • Prioritizing workloads according to the house coordinator
  • Handling correspondences under supervision of the HC
  • Coordinating mail-shots and similar publicity tasks
  • Schedules and dispatches workers, equipment or service vehicles to carry materials or passengers.
  • Records information on each call and prepares detailed reports on all activities occurring during the shift.
  • Communication skills and the ability to work under pressure are important
  • Manage calendar for Managing Director
  • Assist in resolving any administrative problems
  • Screening volunteers forms according to the programs director needs
  • Scheduling and collecting money for the paid classes (Swimming, arts  ...etc)
  • Give Tours for visitors
  • Art Room follow up and responsible for locking the room at 5:30 PM
  • Collecting IT issues and send it to the IT responsible
Job Roles: Administration
Job Requirements
  • Interpersonal skills
  • Team working skills
  • Organizational skills
  • Negotiation skills
  • Assertiveness
  • Time management
  • Problem solving skills
  • Communication skills
About this Company

The Littlest Lamb is a nonprofit organization with one ultimate goal: to make the lives of orphans and street children better. We believe that with the right tools, we can help children to break the imprisoning cycle of poverty and encourage them to become productive members... (More)

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