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Job Description
- Maintains personnel files in compliance with applicable requirements.
- Keeps employee records up-to-date by processing employee status changes in timely fashion.
- Processes personnel action forms and assures proper approvals; disseminates approved forms.
- Maintains budget spreadsheet that includes salaries, payroll taxes and fringe allowances.
- Prepares paperwork required to place employee on payroll and establishes personnel file.
- Assists in hiring process by coordinating job posting on Web site, reviewing resumes, performing telephone interviews and reference checks.
- Maintains Employee Handbook with updated resolutions and other pertinent information, as needed.
- Office Administration
- Troubleshoots telephone and voice mail system; handles minor repairs and coordinates repairs with technicians when required.
- Provides training for new and current employees on communication systems, including telephone and voice mail.
- Supervises receptionist, delegates projects as appropriate, and assures coverage of switchboard in receptionist’s absence.
- Oversees special events for staff by coordinating committees and schedules, and staying within budget
Job Requirements
- High school diploma or equivalent with some college or technical school coursework preferred
- Minimum of three (3) years of job-related experience, preferably in a human resource department.
- Technical experience, including responsibility for maintaining computer systems Or any equivalent combination of education and experience that provides the required knowledge, skills and abilities.
Knowledge and Skills:
- Proficiency in or knowledge of using a variety of computer software applications, especially Excel and Microsoft Word software.
- High level of interpersonal skills to handle sensitive and confidential situations and documentation.
- Knowledge of office administration procedures.
- Ability to operate most standard office equipment.
- Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Good to excellent spelling, grammar and written communication skills.
- Excellent telephone and oral communication skills.
- Ability to maintain a high level of confidentiality.
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