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Job Description
- Manages the document control department to ensure that processes comply with internal procedures and client requirements
- Establish a procedural framework for collecting the controlled documents, including developing and/or enhancing document control procedures and tools.
- Manage and enforce the collection, distribution and filing of controlled documents, including, but not limited to, engineering, commercial and procurement documentation, while giving attention to document flow through the organization to validate correct processing and recording.
- Responsible for all correspondence documentation, issuance and distribution.
- Promptly follow up on all draft correspondence’s submissions, while keeping the concerned parties informed.
- Manage, enforce and develop Minutes of Meetings in all Customer Meetings.
- Manage and enforce the collection, distribution and filing of all Project Handover Documents.
- Make sure all audit document and records are well prepared, documented and recorded.
- First line of contact in the case of an escalation of a Document Control related issue
- Full ownership of the document input and output register for the project
- Responsible for tracking the review timeframes and responses from all parties concerned with respect to documents
- Maintain close relationship with the document controllers in other companies and ensure prompt response during client review process
Job Requirements
- Bachelor degree of business administration or any related degree
- Years of experience: from 3 – 5 years of experience
- Excellent English Written and spoken
- Excellent Microsoft excel user
