CEO Executive Assistant

Are you excited to assist a C-level Executive and make his life a better one? Are you able to help him focus on strategy while you take off the load of scheduling meetings, organizing events and making calls to other C-level Executives as needed? Are you keen to stay professional and presentable at all times? Are you happy to keep learning and growing? Vezeeta is looking for a world-class Executive Assistant and this could be you!

Role Description:

• To provide a comprehensive secretarial and administration service to the CEO across the range of his work.
• To develop, maintain and review administration systems to achieve maximum efficiency.
• To maintain and organise the CEO schedule, filing system and all other relevant areas as necessary.
• To support the CEO in his projects, proposals, etc. through research, consultation, team-management.
• To draft articles, briefings, and project proposals as requested by the CEO.
• To facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes.
• To co-ordinate staff/Board meetings.
• To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.
• To co-ordinate all senior management and Board member travel arrangements.
• To compile Board papers and ensure they are sent in good time for meetings.
• To liaise with the CEO and other Board Members on various matters as required.
• To be responsible for receiving inquiries and providing an effective referral service to service users.
• To create and ensure the effective management and update of all relevant databases.
• To liaise positively and professionally with colleagues and visitors.
• Commit to working proactively to support both the team and project output.
• To be amiable, professional and approachable at all times.
• Any other duties commensurate with the accountabilities of the post.