Administrative Coordinator

Responsibilities:

• Follow office workflow procedures to ensure maximum efficiency.
• Maintain files and records with effective filing systems.
• Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.).
• Greet and assist visitors when they arrive at the office.
• Monitor office expenditures and handle all office contracts (rent, service etc.).
• Perform basic bookkeeping activities and update the accounting system.
• Deal with customer complaints or issues.
• Monitor office supplies inventory and place orders.
• Assist in vendor relationship management and project fulfillment.
• Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
• Creates and revises systems and procedures by analyzing operating practices; studying utilization of micro-computer and software technologies; evaluating personnel and technological requirements; implementing changes.
• Develops administrative staff by providing information, educational opportunities, and coaching.
• Resolves administrative problems by analyzing information; identifying and communication solutions.
• Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations.
• Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives.
• Provides information by answering questions and requests.
• Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
• Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.
• Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources.
• Accomplishes department and organization mission by completing related results as needed.
• Provides office services by implementing administrative systems, procedures, and policies; monitoring administrative projects; maintaining suggestion program.