Job Details
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Job Description
Job Summary :
- Provide high level administrative support by conducting research
- Preparing statistical reports
- Handling information requests
- Performing clerical functions such as preparing correspondence , emailing ,
- Preparing presentations and projects , receiving visitors , arranging conference calls , and scheduling meetings.
- And answering questions and requests, may also train and supervise lower level-staff.
Main Job Tasks & Responsibilities:
- Receive , direct and relay telephone messages , fax messages and E-mails,
- Maintain the general filing system and file all correspondence
- Assist in the planning and preparation of meeting and conferences
- Maintain an adequate inventory of office supplies
- Respond to public inquiries
- Provide word-processing and secretarial support
- Type confidential documents on a word-processing system
- Perform other related duties are required
- Prepare invoices , reports , memos , letters , financial statements and other documents using word processing , spreadsheet , database , and/or presentation software
- Make travel arrangements for executives
- Conduct research , compile data , and prepare papers for consideration and presentation by executives , committees and boards of directors
- Coordinate and direct office services , such as records and budget preparation , personnel , and housekeeping , in order to aid executives
- Supervise and train other clerical staff
- Manage and maintain executives' schedules
- Assist the Chiefs of the department as requested
Job Requirements
Education and Experience:
- Strong Business Emailing and typing Skills is a Must
- Proficient in English Language
- Proficient in Microsoft office
- Understanding of relevant legislation , policies and procedures
- At least 2 years of experience in a common job
Key Competencies:
- Team building
- Bookkeeping skills
- Analytical and problem solving skills
- Decision Making skills
- Effective verbal and listening communication skills
- Computer skills including the ability to operate computerized accounting , spreadsheet and word-processing programs at highly proficient level
- Stress management skills
- Time management skills
Personal Attributes:
- Be honest and trustworthy
- Be respectful
- Possess cultural awareness and sensitivity
- Be flexible
- Demonstrate sound work ethics
- Gender : Male/Female (must be veiled)
Work Conditions:
- Working Hours: 9 AM to 5 PM
- Working Days: 6 Days a week, One Day Off
- Transporting Provided
- Medical and Social Insurance