Adminstrative Assistant

Mamiba -
Mohandessin, GizaPosted 8 years ago

120Applicants for1 open position

Job Details

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Preparing quotations and proforma invoices to customers outside Egypt.
Contacting the shipping companies & receiving offers shipping quotes from them.
Reviewing the invoices related to the shipment, reviewing the prices and other details.
Dealing with the factory to follow the order.
Preparing the support documents upon District Management request.
Doing customer’s revealed account.
Follow the movement of the warehouses of the company’s own stores abroad.
Working on several issues at the same time.
Smooth Communication with several company departments for work requirements
Maintain contact lists.
Produce and distribute correspondence memos, letters, faxes and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Order office supplies.
Book travel arrangements.
Submit and reconcile expense reports.

University graduated
Proven admin or assistant experience
Excellent knowledge in using Excel calculations
Excellent command of written and spoken English and additional language is preferred( French) (other language skills is a plus)
Excellence in E-mailing
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Excellent Computer Skills & Proficiency in MS Office
Experience: 3 years
Extra experience: preferred Logistics or Export .
Answer and direct phone calls.
Organize and schedule meetings and appointments according to senior District Export Manager instructions.
Speed in tasks execution.
Provide general support to visitors.

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