Receptionist

Communication:

• Presents a professional welcoming to all visitors,staff , etc.– by phone or in person.
• Responsible for receiving company calls and directing it to the right member.
• Receives all communications into the company, including e-mail, phone, fax and postal mail, and transfers it to the correct departments.
• Responsible for sending memos and reminders to the administrative team.
• Receives the outgoing mail, shipping and receiving of packages and maintains mailing or contacts lists.
• Responsible for Dealing with company’s mobile operator.
• Maintains high service level- Collects users request and handling problems, updates vendor offers catalog to best serve company users.

Administration:

• Responsible for Reserving hotels and airlines tickets.
• Receive, Compare and manage hotels, flights ticketing.
• Responsible for scheduling and planning guests visit.
• Coordinates guests program, Transportation etc...
• Responsible for Compiling reports, controlling the firm’s filling system.
• Responsible for collecting office Stationary requests, Cleaning check-up and buffet supplies.
• Receives employee’s requests, Categorizes and manages the office needs.
• Responsible for facilitating the company meetings.
• Place-lighting, Coordination, Smell, Tools, overall hygiene and follow up.
• Responsible for summarizing the brands training materials using MS Excel and PowerPoint...Etc.).
• Responsible for managing the office boys.
• Responsible for handling driver’s rotations.

Personal Assistance:

• Responsible for assisting CEO Personal Assistant in coordinating the CEO and Department’s schedules and the personal insistence needed.
• Holding requests, Scheduling and reminding the interest person.
• Provides dynamic assistance to the CEO and the company Members