Business Support Associate

UN World Food Programme - Maadi, Cairo

Experience Needed:
More than 6 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
1 open position
About the Job
  • Provide dedicated executive assistant support.
  • Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, etc. and conduct research in the area of work.
  • Actively seek and use feedback to improve business processes and procedures.
  • Respond to complex business support queries in order to provide a timely and accurate resolution of inquiries for clients.
  • Oversee the maintenance of records and databases to ensure information is organized and readily available for staff and compliant with all relevant regulations and policies.
  • Revise and review correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards.
  • Assist managers in planning, monitoring and reconciling budget(s) to ensure that planned financial resources are used effectively.
  • Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.
  • Provide a full range of complex business support services to staff to contribute to the effective functioning of business operations.
  • Provide advice, support and/or training to junior support staff in the provision of business support services, in order to support their learning in providing business support.
  • Serve as travel assistant for the Deputy Regional Director to include: Book Conferencing services to include meetings and training; maintain the DRDs’ Calendar and Schedule appointments and meeting and make tentative appointments on his/her behalf;
  • Serve as desk officer, supporting the drafting of official WFP documentation including writing reports, minute meetings and note for the records; and
  • Performs any other duties within his/her professional competence as required to support project objectives.
Job Requirements


  • Completion of secondary school education and A post-secondary certificate in the related functional area.


  • Six or more years of progressively responsible work experience in an Executive Staff Office with experience in general administrative work.

Knowledge & Skills:

  • Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.
  • Good communication skills in order to provide specialized business support services to a wide range of individuals.
  • Ability to analyze and interpret financial data and monitor budgets.
  • Ability to proactively identify and recommend areas for improvement to the design and delivery of specialized services.
  • Ability to build relationships with a variety of individuals across functions.
  • Experience in coordinating the work of others and self and training and supporting others.
  • Ability to maintain confidentiality.


  • Fluent in both oral and written Arabic & English languages.
About this Company

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.

In emergencies, we get food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After the cause of an... (More)

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